Internal tooling projects get stuck in approval more often than client-facing ones, mostly because the value is harder to state in a way finance can evaluate. A workable business case for a Power App usually has three parts.
1. Name the current cost, specifically
Not "this process is inefficient" — instead, "this task takes roughly four hours per week across three people, and errors from the current spreadsheet process require rework about twice a month." Specific, even if approximate, beats vague every time.
2. Separate the app cost from the platform cost
If you're already licensed for Power Apps through Microsoft 365, the marginal cost of one more app is mostly build time, not new licensing. That materially changes the payback calculation compared to a from-scratch software purchase.
3. Propose a scoped first version, not the full vision
A three-week build that solves the core problem is an easier yes than a three-month build that solves everything. Ship the narrow version, prove the value, then expand — the platform is built for exactly that kind of iteration.
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